All guides
Financial Operationsintermediate
How to Record Purchase Order Payment
Inventory Management5 steps
- 1
Navigate to Purchase Orders
Go to Inventory → Purchase Orders tab
Tips- Only orders with 'Received' or 'Approved' status can have payments
- Filter by status to find payable orders
- 2
View Purchase Order
Click 'View' on the purchase order to see payment details
What to enter
Field Type Description Example Total Amount display Total order value — Paid Amount display Amount already paid — Pending Amount display Remaining amount to be paid — Tips- Check payment status before recording
- Verify bill amount matches order total
- 3
Record Payment
Enter payment details in the payment section
What to enter
Field Type Description Example Payment Amount* number Amount being paid 450000 Payment Date* date Date of payment 2024-01-20 Payment Method* select Method of payment Bank Transfer / Cheque / Cash / UPI Transaction Reference text Payment reference number or cheque number TXN123456789 / CHQ987654 Notes textarea Additional payment notes Partial payment - balance pending Tips- Support partial payments
- Multiple payments can be recorded
- Keep transaction references for reconciliation
Watch out for- Payment records are permanent
- Verify amount before submitting
- 4
Update Payment Status
System automatically updates payment status
What to enter
Field Type Description Example Payment Status display Pending / Partial / Completed — Tips- Status changes to 'Partial' if amount is less than total
- Status changes to 'Completed' when fully paid
- Completed orders can be marked as 'Completed' status
- 5
Mark Order as Completed
After full payment, mark order as completed
Tips- Only fully paid orders should be marked completed
- Completed orders are archived
- All processes are finished for completed orders