- 1
Navigate to Employee Issues Tab
Go to Inventory menu and click on 'Employee Issues' tab
Tips- Ensure you have issuance permissions
- Check available stock before issuing
- 2
Click Issue Items Button
Click the 'Issue Items to Employee' button to open the issuance form
Tips- Button is located at the top right
- You can view previous issues in the table below
- 3
Select Employee
Choose the employee who will receive the items
What to enter
Field Type Description Example Employee* select Select employee from dropdown list John Doe (EMP001) Tips- Search by name or employee code
- Only active employees are shown
Watch out for- Ensure correct employee is selected - changes are difficult after issuance
- 4
Add Items to Issue
Select items and quantities to issue
What to enter
Field Type Description Example Item* select Select inventory item from dropdown Laptop Dell Latitude 5420 Quantity* number Number of items to issue 1 Tips- System validates available stock automatically
- You can add multiple items in one issuance
- Click '+' to add more items
Watch out for- Cannot issue more than available stock
- Stock is reduced immediately upon issuance
- 5
Add Notes (Optional)
Add any additional notes or remarks
What to enter
Field Type Description Example Notes textarea Additional information about the issuance Issued for new project assignment Tips- Notes help in tracking and auditing
- Include reason for issuance if required by policy
- 6
Submit Issuance
Review all details and submit the issuance
Tips- System generates unique issue number automatically
- Inventory is updated immediately
- Employee can view their issued items
Watch out for- Issuance cannot be cancelled - use return process if needed